Office Manager / Executive Assistant
We are Diabetes UK and it’s our mission to tackle diabetes, day in and day out, until it can do no harm. We want to continue to improve the quality and standards of diabetes care in Northern Ireland, so people get the care they need to live well and for longer.
As Office Manager/Executive Assistant, you will play a key role in supporting the team to reach and support people living with diabetes and engage with healthcare professionals and supporters.
Interview Date(s): 17 & 18 February 2022
As Office Manager/ Executive Assistant you will play a central role in facilitating the effective running of the National office. You will ensure that excellent admin arrangements are in place to support the National Director and the team, and will be competent in planning and coordinating meetings, events, and other activities both face to face and online. As the first point of contact for people contacting the office you will provide a professional and engaging response, raising the profile of the charity as the trusted source of advice and information. You will support the team in preparing and managing annual budgets and will ensure that all governance processes are managed effectively.
The Ideal Candidate
As Office Manager/Executive Assistant you will have excellent organisational skills and be confident in supporting a dynamic team with a demanding and diverse workload. You will be self-motivated with an ability to work well under pressure and prioritise a busy workload and competing deadlines.
You will be competent in using a range of online platforms e.g., Microsoft Teams and Zoom, to facilitate meetings and events including, but not exclusive to, invitations, breakout rooms and surveys, and a willingness to explore and test new systems and tools to support meaningful engagement.
You will have a flexible and proactive approach with an ability to work on your own initiative and know when tasks or issues should be escalated. You will be enthusiastic and resourceful with excellent communication skills, and you will be a positive influence within the team, proactively contributing to discussions and plans, and supporting colleagues.
Flexibility in working some evenings and weekends will be required, as well as an ability to travel.
Please note that all job offers are subject to you providing acceptable evidence of your eligibility to work in the UK. You might find the following resources useful:
- To view a full list of accepted documents and the checks employers are required to make click here
- To view guidance on proving your right to work to an employer click here
If you have any questions, please contact HRAdvice@diabetes.org.uk
What we can offer you:
- Generous annual leave starting at 25 days plus bank holidays
- A Cash Healthcare Plan (giving you up to £1,500 towards a range of out of pocket health expenses like new glasses, dentist, chiropractor or osteopath appointments)
- Early finish Friday and flexible working as part of our approach to activity based working
- Discounts on gym membership
- Employee assistance programme to give you support on any issues that come up in life
- Annual season ticket loan* (on completion of your probation period and if contract is permanent or longer than 12 months)
- Very active social scene including sport teams, gardening and other activities
- Generous pension provision, life assurance and income protection insurance
- Cycle to work scheme* (eligible for scheme if contract is permanent or longer than 12 months)
*Some benefits aren't available until you've passed your probation period and are dependent on the length of contract.
About the Company
For nearly 5 million people with diabetes in the UK, there’s no day off. At Diabetes UK, we fight day in, day out for better care, treatment and support. We won’t stop until diabetes can do no harm.
With more people than ever living with diabetes and millions more at risk of developing type 2, our work has never been more needed. We make sure they get the care and support needed to live well with diabetes and avoid devastating complications.
We fund critical research, which has led to life-changing discoveries – like the first insulin pen and programmes to put type 2 diabetes into remission. Now, we want to do this for everyone and find a cure.
We can’t do any of this without you. Our staff are passionate and determined about helping everyone affected by diabetes. For over 85 years, they’ve been behind vital policy changes, as well as new treatments and technologies to make living with diabetes easier every day.
But there’s more to do. And you can be part of it.
We’re a really diverse bunch and we recognise and respect your value as an individual. As well as helping people with diabetes, you’ll be part of one of the top 30 Best UK Charities to Work For, and one of the top 75 Best Large Companies in London.
We’re committed to protecting and promoting the welfare of children and adults at risk, and we need our staff and volunteers to support this.
Our vision is a world where diabetes can do no harm. Join us today, and together, we can make that a reality.
To find out more about what we do, check out our website.