Office Manager Executive Assistant

Job Introduction

Diabetes UK Cymru has a small team of dedicated individuals that punches well above its weight to ensure that people living with diabetes in Wales get the best possible care to help them manage their condition.

As the Office Manager you will be the first point of contact for information and support services for the newly-diagnosed, and others both on the telephone and in person.  You be responsible for the day-to-day running and related external and internal services, provide Executive PA support and assistance to the National Director to enable them to maximize their performance and delivery. 

Interviews: w/c 26 August 2019    

Role Responsibility

• Provide Executive PA support to the National Director, diary management, administrative support and organising him& the Wales budget. 
• To provide effective operation of National Office, Team and external customers.
• Ensure that the Wales Office premises and administrative systems are run efficiently, and that we are fully compliant with Health & Safety, data protection and Diabetes UK financial regulations.
• Provide an information and support service for the central office, dealing with general enquiries, emails, letters and personal callers to the office, particularly in the absence of colleagues.
• Responsible for preparing monthly reports for the National Director and Finance Department in Central Office in relation to all operational and project income and expenditure in Wales utilising  IPOS and Forecaster and for monitoring monthly management accounts.
• Provide the administration for Diabetes UK Cymru meetings, conferences, exhibitions and training days and attend as agreed.
• Responsible for obtaining tenders for conference venues and with other external contractors.
• Responsible for assisting with the organisation and smooth running of all Diabetes UK Cymru events, working with other team members as appropriate.
   

The Ideal Candidate

• Deliver high quality work to deadlines, with a flexible and proactive approach and the ability to work on own initiative in line with deadlines
• Make sensible decisions on what can be done and what needs to be escalated
• Plan, prioritise and deliver on both day to day and longer term objectives
• Produce high quality presentation documents, analyse data and produce presentation charts
• Financial management skills
• Speak, read and write fluently in Welsh is a preference although not essential.
• Office and administrative systems, using IT applications, spreadsheets, databases, email and Powerpoint with high standards of accuracy and documentation of work

Package Description

What we can offer you: 

• Generous annual leave starting at 25 days plus bank holidays 
• A Cash Healthcare Plan (giving you up to £1,600 towards a range of out of pocket health expenses like new glasses, dentist, chiropractor or osteopath appointments) 
• Early finish Friday and flexible working 
• Discounts on gym membership and days out 
• Employee assistance programme to give you support on any issues that come up in life  
• Annual season ticket loan 
• Very active social scene including sport teams, gardening and other activities 
• Generous pension provision, life assurance and income protection insurance
• Cycle to work scheme (eligible for scheme if contract is permanent or longer than 12 months)

*Some benefits aren't available until you've passed your probation period and are dependent on the length of contract.

About the Company

Diabetes is the most devastating and fastest growing health crisis of our time.  There are currently 3.8 million people in the UK diagnosed with diabetes, and 1 million more with undiagnosed Type 2.

We are working to make sure that those affected by diabetes get the best care and support they need to live well with their condition and avoid life-changing complications.  We're leading the way by funding critical research, improving healthcare and treatment so we can reach our vision of a world where diabetes can do no harm.

Diabetes UK staff are motivated and experienced and extremely passionate about helping people affected by diabetes.  We have been fighting for people with diabetes for more than 80 years and changed millions of lives thanks to the new treatments, technology and policy changes we've been behind.

But there's more to do.  And you can be part of it.

We're a diverse bunch and as a charity we recognise and respect the value of everyone.

We've recently been awarded a One Star Accreditation status by Best Companies.  And this year we were named 65th in the top 100 not-for-profit organisations in the Sunday Times Best Companies to Work For list. 

We're committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all staff and volunteers to actively support this commitment.

We have a vision of a world where diabetes can do no harm.  If you’d like to be part of that, why not join us? 

To learn more about the work we do - Click here

Diabetes UK